Books and Ledgers

If you have been keeping accounts for some time you will no doubt enter the details of sales, purchases and other transactions into books, which is where the term book keeping comes from. In a computerised system it is not absolutely necessary to record such financial transactions in such a manner, as the we could simply record everything in a big database table and let the computer do the work. However should we look at the table it is likely that we would not understand the data or its format.

Although FarmIT 3000 does store the transactions in database tables we have designed the tables to reflect your books and hopefully enable you or an accountant to see what you are doing. This is all part of our openess in regard to your data.

FarmIT 3000 thus maintains four main books (tables), the Nominal Ledger, Sales Ledger and Purchase Ledger and The Journal. It also maintains book (tables) of Checks, Invoices and Credit Notes.

The main tables record transactions, including the a unique reference, transaction date, amounts credited and debitted, account names, and descriptions. they may also contain specific information regarding the status of the transaction.

You may view the books directly through the various reports and analyse specific accounts from the books by selecting a specific account.